When dealing with assemblies in Unleashed, challenges with cost field behaviour and component quantity calculations may sometimes arise. These issues are primarily tied to automated system adjustments, such as those based on the Average Landed Cost (ALC) and manual editing of component quantities. Below, we outline common issues and their resolutions.
Cost field is greyed out for components on an Assembly
The cost field for raw materials (components) in an assembly is greyed out due to the application of the Average Landed Cost (ALC). If the product in question has stock on hand, its Unit Cost in an Assembly is automatically populated from the product's current ALC. When additional stock is added to inventory, the ALC is recalculated. The cost field will then update accordingly for the assembly, reflecting the new stock's impact until the Assembly is completed.
This automation ensures consistency and accuracy in cost tracking across your inventory. If you find the field uneditable, it indicates the system is managing the cost based on current calculations.
Fix Incorrect Raw Material Quantities After Changing An Assembly's Quantity
In cases where component quantities are miscalculated during an assembly, it often results from manual adjustments.
Manual Edits and Ratios: If you manually adjust a component quantity within an assembly, Unleashed retains this manual ratio. Subsequent alterations in the assembled quantity will adjust the component proportions accordingly for that specific assembly.
Consistency in New Assemblies: Newly created assemblies will reset to use the Bill of Materials (BOM)-defined quantities.
Steps to resolve the issue
Whilst the Assembly is in Parked or custom status:
Adjust Component Quantities: Modify the component quantities back to the desired values directly in the affected assembly.
Recreate the Assembly: Alternatively, delete the problematic assembly and create a new one. This will discard manual edits, restoring the BOM-defined component quantities.
By following these steps, your component quantities will align with the intended values, preventing further discrepancies.
Troubleshooting Lower Component Costs During Disassembly
When disassembling a finished good using the Disassemble function, lower-than-expected component costs might arise. This happens because the Disassemble function recalculates costs rather than restoring the original component values.
To address this:
Use Stock Adjustment Instead of Disassembly: For maintaining accurate inventory values, the Stock Adjustment feature is more appropriate.
Correct Costs Through Stock Revaluation: Once components are returned, perform a Stock Revaluation to ensure their costs are updated accurately.
Troubleshooting High Unit Costs in Assemblies
Occasionally, a component may exhibit an unusually high cost in assemblies due to historical transactions affecting its Average Landed Cost (ALC).
To investigate:
Review the Product’s Transaction History: Examine records for stock receipts or adjustments influencing the cost.
Inspect Cost Details in the Product Record: Identify irregularities in ALC changes that could explain discrepancies.
Best Practices for Preventing Cost Discrepancies
Maintain Accurate Records: Regular reviews of inventory-related transactions help prevent unexpected cost changes.
Understand Key Tools and Their Functions: Proper usage of features like Disassembly, Stock Adjustment, and Stock Revaluation ensures accurate cost and inventory tracking.
Monitor Cost Trends: Regular analysis of Average Landed Cost trends, especially for frequently used components, can prevent surprises in cost discrepancies.