Manual stock adjustments let warehouse operators record inventory increases or decreases for products in the warehouse. Common scenarios include:
Stock increases: found inventory, receiving corrections, or stock additions.
Stock decreases: damaged goods, lost inventory, expired stock, or stock removals.
When you submit a manual stock adjustment, the Warehouse Management app updates stock levels in both the app and Unleashed simultaneously, keeping your inventory aligned across both platforms.
Before you begin
Before creating a manual stock adjustment, ensure:
The product you want to adjust exists in the warehouse.
For stock decreases, the product must have available stock at one or more locations.
For batch-tracked products, you will need the batch number and expiry date (for increases), or must select from existing batches (for decreases).
Create Stock Adjustments from the Warehouse Management app
Open the Warehouse Management app.
Navigate to Stock Adjustments from the main menu.
Tap the Manual tab at the top of the page.
Tap Add to begin a new adjustment.
Increase stock
Use a stock increase to add inventory to the warehouse — for example, when you find unrecorded stock, receive a correction, or need to record a stock addition.
Select Increase as the adjustment type.
Search for and select the product you want to adjust. You can search by product name or product code.
Choose a destination location where the stock will be stored. You can select an existing location that already holds this product, or any other valid location.
Enter the quantity to add. The quantity must be a positive number (maximum 99,999 units).
For batch-tracked products, select an existing batch from the list, or create a new batch by entering a batch number and expiry date.
Enter a reason for the adjustment. This is required and will be recorded in both the Warehouse Management app and Unleashed for audit purposes.
Review the adjustment details, then tap Submit.
Adding stock to multiple locations
To add the same product to multiple locations in one adjustment, click on Add Another Location. Each line specifies a different destination location and quantity.
What happens next
The Warehouse Management app updates the stock level at the selected location.
The adjustment is posted to Unleashed, creating a stock adjustment record with the warehouse, product, location, batch (if applicable), positive quantity, and comment.
Once the sync is successful, the adjustment is marked as Completed in the Manual tab history.
Decrease stock
Use a stock decrease to remove inventory from the warehouse, for example, when recording damaged goods, lost inventory, or stock removals.
Select Decrease as the adjustment type.
Search for and select the product you want to adjust.
Choose a source location to take stock from. Only locations where the product currently has stock will appear. If no stock is available, the app will prevent the adjustment.
Enter the quantity to remove. The quantity cannot exceed the available stock at the selected location.
For batch-tracked products, select the specific batch to reduce from the available batches at that location.
Enter a reason for the adjustment.
Review the adjustment details, then tap Submit.
What happens next
The Warehouse Management app reduces the stock level at the selected location.
The adjustment is posted to Unleashed, creating a stock adjustment record with the warehouse, product, location, batch (if applicable), negative quantity, and comment.
Once the sync is successful, the adjustment is marked as Completed in the Manual tab history.
Batch-tracked products
Stock adjustments for batch-tracked products follow additional rules.
Increased stock
Select an existing batch or create a new batch.
When creating a new batch, you must provide both a batch number and an expiry date.
Batch information is sent to Unleashed with the adjustment.
Decreased stock
Only batches that exist at the selected location are shown.
Select the specific batch to reduce. You cannot reduce more than the available quantity for that batch.
Example: Product 'Chocolate-Bar' has BATCH-A (50 units) at location A-01 and BATCH-B (30 units) at location B-03. When decreasing BATCH-A, only location A-01 is available and the maximum quantity is 50 units.
View adjustment history
After submitting an adjustment, view its status from the Manual tab on the Stock Adjustments page. Each record shows:
Product name and code.
Quantity (positive for increases, negative for decreases).
Adjustment reason.
Status: whether the sync to Unleashed succeeded or failed.
Date and time the adjustment was created.
Tap a history record to view full details, including the complete request and response data for troubleshooting.
Known limitations
When a manual stock adjustment syncs from the Warehouse Management app to Unleashed, the Value field currently defaults to zero rather than using the product's Average Landing Cost. This may cause inventory valuations in Unleashed to be inaccurate.
We are working on a fix that will automatically populate the Value field using the product's Average Landing Cost at the time the adjustment is created. Once released, adjustments will sync to Unleashed with the correct cost already applied.
Sync failures
If the adjustment fails to sync to Unleashed:
The Warehouse Management app will not update stock levels. Changes are only applied when both the app and Unleashed are updated successfully.
The failed adjustment is recorded in the adjustment history with an error status.
Tap the failed adjustment in the history list to review error details.
Retry the adjustment by creating a new manual stock adjustment.
If you encounter repeated sync failures, check your internet connection and confirm the product and warehouse details are correct in Unleashed. Contact your system administrator if the issue persists.
Frequently asked questions
Can I adjust stock for a product that does not exist in the warehouse?
No. The product must exist in Unleashed and be associated with the warehouse. Add the product in Unleashed first.
Can I split a stock increase across multiple locations?
Yes. Add multiple lines to a single adjustment, each with a different destination location and quantity.
What is the difference between manual adjustments and Unleashed-synced adjustments?
Manual adjustments are created in the Warehouse Management app and pushed to Unleashed. Unleashed-synced adjustments originate from Unleashed (via stock adjustments, warehouse transfers, or stock counts) and are pulled into the Warehouse Management app. Both appear on the Stock Adjustments page under their respective tabs.
Why can't I create an adjustment for a product?
The most common reasons are:
The product has a pending Unleashed stock adjustment not yet processed.
For decreases, the product has no available stock at any location.
The product does not exist in the warehouse inventory.
Where can I see a full breakdown of adjustments in Unleashed?
Go to Unleashed > Reports > Inventory > Transaction Enquiry to view all stock transactions, including manual adjustments created from the Warehouse Management app.