The Purchase Analysis dashboard tracks your entire procurement operation: how much you are spending on purchase orders, how many products and suppliers are involved, how long it takes to receive goods, and what percentage of orders are fulfilled on time and in full.
It is the supply-side complement to Sales Analysis; sales shows what is going out to customers, whereas purchasing shows what is coming in from suppliers. Understanding your purchasing patterns is critical for cash flow management, supplier negotiation, and ensuring your supply chain can support your sales velocity.
Review the Purchase Analysis dashboard
KPI cards
Four headline metrics appear at the top of the dashboard.
KPI | What it shows | What to watch for |
Avg. purchase order value | Average value per purchase order, total order count, and total purchase order value. Your procurement scale metric. | Rising average value with a stable order count means you are buying more per order, which can indicate bulk discounts or inflation. A falling value with a rising count means fragmented purchasing, which increases admin cost per dollar spent. |
Purchased product value | Total value of products purchased, distinct SKU count, and total product quantity. | A high SKU count with a low average value per product can indicate over-diversified purchasing; too many products spread across too many suppliers to negotiate effectively. |
Order to receipt (days) | Average days from purchase order placement to goods receipt. Your supply chain speed metric. | Increasing lead times directly impacts your ability to fulfil sales orders. If this metric trends upward, consider increasing safety stock, finding faster suppliers, or adjusting reorder points to order earlier. |
Fulfilment rate | Percentage of purchase orders received on time and complete, with partial receipts and unreceived or overdue counts shown. | Below 95% warrants a supplier review. A significant number of unreceived or overdue orders means a meaningful proportion of your purchase orders have issues, enough to cause stockouts on critical products. |
Charts
Purchase order value and count
Monthly procurement spend alongside purchase order count. Peaks and troughs reveal seasonal patterns, bulk buy cycles, or cash flow management strategies. When count rises but cost stays flat, you are placing smaller orders more frequently, which increases admin overhead. When count drops but cost rises, you are consolidating orders, which typically leads to better terms.
Order and product counts
Distinct products ordered monthly alongside volume context metrics. A rising SKU count with stable revenue may indicate catalogue expansion or over-diversification worth reviewing.
Purchase cost per product group
Which categories you spend the most on. Reveals supply chain concentration and shows where supplier negotiation would have the biggest impact on your costs.
Purchase cost per product
Individual product-level costs. When a small number of product families dominate procurement spend, you have supplier concentration risk, delivery problems from one supplier can affect multiple product lines simultaneously.
Filtering
Filter by purchase order date range. Select year-to-date, last quarter, a specific month, or a custom range. All KPIs, charts, and breakdowns update to reflect the selected period.
This is particularly useful for period-over-period comparison: filter to Q1 of one year, note your key metrics, then switch to Q1 of the following year to see whether procurement efficiency, lead times, and fulfilment rates are improving or worsening.
Using Copilot with Purchase Analysis
Example prompts
Below are a few prompt examples for using Copilot with the Analytics' Purchase Analysis dashboard
Prompt | What it returns |
"What is our average order-to-receipt time by supplier?" | Groups by supplier and aggregates the average lead time. Identifies your fastest and slowest suppliers for performance review and negotiation. |
"Show me monthly purchasing spend for the last 12 months" | Monthly procurement cost trend, revealing seasonal patterns and cash flow cycles. |
"Which product groups have the highest total purchase cost?" | Spend concentration by category: shows where supplier negotiation would have the most impact on your bottom line. |
Custom insights you can build
Supplier lead time monitor
Source: Unleashed_Purchase_KPI_Timeseries.
Group by supplier.
Value: avg order_to_receipt_days.
Apply conditional formatting: red when greater than 21 days.
Tracks which suppliers are slowing your supply chain so you can prioritise conversations with the right partners.
Procurement vs sales trend
Source: Unleashed_Purchase_KPI_Timeseries.
Group: by month.
Value: total purchase cost.
Overlay against your Sales Analysis revenue trend.
If procurement spend is growing faster than sales revenue, your input costs are outpacing your pricing and margins are compressing.