Building Strong Foundations in Purchasing, Inventory, and Sales
Operational excellence begins with mastering the fundamentals. When you establish confidence in your supply chain, sales, and inventory management, you create a solid foundation that streamlines workflows, reduces errors, and accelerates your business outcomes. This guide will walk you through the essential first steps to centralizing your operations in Unleashed.
The Benefits of Establishing Excellence
By mastering these foundational elements in Unleashed, you'll experience:
Faster procurement through streamlined purchasing processes.
Better visibility and control over your entire operation.
Reduced duplication by centralizing workflows.
Improved supplier and customer relationships through accurate, timely information.
Minimized errors from manual data entry.
Enhanced communication across your team.
Purchasing: Taking Control of Your Supply Chain
Creating Supplier Records
Your supplier relationships are the backbone of your supply chain. In Unleashed, setting up comprehensive supplier records ensures you have all critical information at your fingertips when you need it most.
Key information to capture includes:
Supplier contact details and payment terms.
Product catalogs and pricing structures.
Lead times and delivery preferences.
Tax settings and currency information.
By maintaining accurate supplier records, you'll streamline procurement processes and build stronger relationships with your vendors.
Mastering Supply Chain Basics
Once your suppliers are set up, you'll learn the complete purchase cycle:
Creating Purchases: Generate purchase orders efficiently, ensuring you're ordering the right quantities at the right time.
Adding Additional Costing: Capture all costs associated with your purchases, including freight, duties, and handling fees. This gives you true visibility into your cost of goods and helps maintain accurate profit margins.
Managing Partial Deliveries: Real-world supply chains rarely run perfectly. Unleashed allows you to receive stock in multiple shipments, updating your inventory in real-time as goods arrive.
Processing Supplier Returns: When products don't meet your standards, you can quickly create return authorizations and track the entire returns process, ensuring your inventory and financial records stay accurate.
Helpful guides:
Inventory: Complete Visibility of Your Warehouse
Understanding Warehouse Operations
Your warehouse is where the magic happens, or where chaos can reign if not properly managed. Unleashing the full potential of your inventory management means understanding exactly what's happening on your warehouse floor.
Track stock movements comprehensively:
Goods received from suppliers.
Stock transferred between locations.
Items allocated to customer orders.
Adjustments for damaged or obsolete stock.
Regular stock takes and reconciliations.
Real-Time Stock Tracking
Unleashed provides real-time visibility into your inventory movements. Every transaction updates your stock levels immediately, giving you confidence that your data is always current. This means:
No more selling products you don't have.
Better forecasting based on actual movement patterns.
Reduced carrying costs through optimized stock levels.
Clear audit trails for compliance and quality control.
Sales and Fulfilment: From Quote to Delivery
Processing Your Sales Cycle
A smooth sales process creates happy customers and healthy cash flow. Here's how to establish excellence in your sales operations:
Creating Customer Records: Just like your suppliers, your customers need comprehensive records that capture everything from contact details to payment terms, pricing agreements, and delivery preferences.
Generating Quotes: Create professional quotes quickly, converting them to invoices when customers are ready to proceed. This seamless transition eliminates re-keying and reduces errors.
Processing Invoices: Generate accurate invoices that automatically update your inventory, triggering the fulfillment process.
Managing Shipments: Track your orders from warehouse to customer doorstep, with real-time updates ensuring everyone knows exactly where products are in the delivery process.
Establishing Effective Order Management
Efficient order management ensures everything is processed on time, every time:
Prioritize orders based on customer requirements and stock availability
Automate notifications to keep customers informed throughout the fulfillment process
Manage backorders professionally when stock isn't immediately available
Track order status at every stage, from placed to delivered
When your order management runs smoothly, you'll see faster procurement, improved relationships with both suppliers and customers, and significantly reduced administrative burden.