What is Access Evo Warehouse Management?
Access Evo Warehouse Management allows you to configure warehouse location structures for warehouses created in Unleashed. You can define how your warehouse is organised, including zones, aisles, bays, shelves, and locations, and customise how location codes are formatted to match your organisation's naming standards.
The Access Evo's web interface provides a central hub where you can view all your warehouses synced from Unleashed, configure their location structures, and manage location data. Each warehouse you configure generates a complete set of location codes based on your specifications, which then become available throughout your warehouse operations.
Why use Access Evo Warehouse Management?
Create structured location systems: Define your warehouse's physical layout systematically, ensuring every storage location has a unique identifier.
Customise location codes: Configure prefixes, separators, and formatting to match your organisation's naming conventions.
Visualise your layout: See real-time previews of your warehouse structure and location codes as you configure them.
Manage multiple warehouses: View and access all your warehouse configurations from a single page.
Export location data: Download complete lists of location codes for reference or integration with other systems.
Prerequisites
Your warehouse must be created in Unleashed before you can configure it in Access Evo Warehouse Management.
Plan your warehouse's physical structure, including how many zones, aisles, bays, shelves, and locations you need.
Determine your preferred location code format and naming conventions.
Configure and manage your warehouses
When you access the Warehouse Management page, you'll see a list of all warehouses synced from Unleashed. From this page, you can:
View configuration summaries for each warehouse.
Click "Edit" on any warehouse card to configure its location structure.
Download location codes as a CSV file using the download icon.
Navigate back to the dashboard using the back link.
Configuring a warehouse
Configuring a warehouse involves a 4-step wizard that guides you through defining your warehouse structure and location code format:
From the Your Warehouses page, locate the warehouse you want to configure.
Click the "Edit" button on the warehouse card.
The wizard displays a progress indicator showing "Step 1 of 4" at 25% completion.
You'll see the wizard's four numbered steps:
Warehouse Name - Basic information
Configuration - Shelf dimensions
Naming Convention - Location format
Overview - Review and generate
Step 1: Warehouse name
The first step displays the warehouse name that was created in Unleashed. This step serves as confirmation that you're configuring the correct warehouse. Click "Next" to proceed to step 2.
Step 2: Shelf configuration
The second step defines your warehouse's physical structure using a "Zones and Aisles" layout.
The screen divides into two panels:
Left panel - Shelf Configuration
Right panel - Warehouse Visualization
Left panel - Shelf Configuration
Enter values for five dimensions:
Number of Zones: Total number of zones in your warehouse (limit: 999)
Aisles per Zone: Number of aisles in each zone (limit: 999)
Bays per Aisle: Number of bays in each aisle (limit: 999)
Shelves per Bay: Number of shelves in each bay (limit: 999)
Locations per Shelf: Number of locations in each shelf (limit: 999)
As you enter values, the system calculates and displays the total storage locations at the bottom of the form using the formula: Zones × Aisles × Bays × Shelves × Locations.
Important: The total storage locations cannot exceed 100,000. If your calculations exceed this limit, you'll need to adjust your dimensions.
Right panel - Warehouse Visualization
The visualization panel provides real-time feedback showing how your warehouse structure looks based on your entered dimensions. It includes:
Top View: Floor plan layout showing shelves and aisles
Front View: Single aisle structure showing bays and locations with colour coding; green for bays, purple for locations.
This visual preview helps you verify that your configuration matches your physical warehouse layout.
Once all five required dimension fields have valid values, click "Next" to proceed to step 3.
Step 3: Naming convention
The third step customizes how your location codes will be formatted. You can configure three formatting elements:
Prefixes for each hierarchical level: Six text input fields arranged in a two-column grid:
Warehouse Prefix
Zone Prefix
Aisle Prefix
Bay Prefix
Shelf Prefix
Location Prefix
Separator character: Enter the character(s) to separate code segments.
Leading zeros option: A checkbox determines whether to use leading zeros for numeric portions (for example, 01, 02, 03).
Preview example
As you make changes, a prominent "Preview Example" section displays a live preview of how your location codes will look. For example: "WH-Z01-A01-B01-S01-L01". This preview updates dynamically as you adjust prefixes, separators, or the leading zeros setting.
🤓 Tip: Consider how location codes will appear on mobile devices. Shorter prefixes and clear separators make codes easier to read and scan during warehouse operations.
Click "Next" to proceed to step 4.
Step 4: Configuration overview
The final step displays a comprehensive summary of your complete warehouse configuration before you commit and create the structure. The progress indicator shows "Step 4 of 4" at 100% completion.
The overview is organised into clearly labelled sections:
Warehouse Details: Organization Type: Zones and Aisles (read-only display).
Dimensions: All values from Step 2 (number of zones, aisles per zone, bays per aisle, shelves per bay, locations per shelf).
Naming Convention:
Format preview (for example, "WH-Z##-A##-B##-S##-L##")
Separator character
Leading zeros setting (Yes/No)
Sample Location Codes: Five representative location code examples showing the actual format. Total count indicator (for example, "... and 115 more locations").
Total Storage Locations: Displayed prominently showing the total number of locations that will be generated
Saving your warehouse
Review all sections carefully to verify your configuration is correct.
Optionally, click "Download CSV" in the top-right corner to export the complete list of location codes before saving.
Click "Save Warehouse" to create the warehouse structure in the system.
Once saved, the warehouse configuration is complete and the location codes become available for use in warehouse operations.
If you need to make changes, click "Back" to return to previous steps and adjust your configuration.
Edit an existing warehouse configuration
From the Your Warehouses page, you can modify warehouse configurations:
Locate the warehouse card you want to edit.
Click the "Edit" button with the pencil icon.
The system navigates you to the configuration wizard, where you can update the location structure.
Exporting location codes
Each warehouse card includes a download icon button that allows you to export all location codes as a CSV file. This is useful for:
Sharing location lists with your team.
Integrating location data with other systems.
Creating reference materials for warehouse staff.
Backing up your location structure.
Important considerations
Configuration limits:
Each dimension (zones, aisles, bays, shelves, locations) has a maximum value of 999.
Total storage locations cannot exceed 100,000.
Plan your dimensions carefully to stay within these limits while meeting your storage needs.
Location editing restrictions:
Once a product is put away to any location in your warehouse, you can no longer edit the location configuration, including prefixes and quantities.
Review your configuration carefully before saving and using locations in warehouse operations.
We are actively working on improving this functionality to allow configuration changes after locations are in use.